Privacy Policy

1. Introduction & Data Controller

Swaylo Logistics & Operations Ltd ("we", "us", or "our"), operating the website swaylopixelscabin.com, is committed to safeguarding personal information collected from visitors, team directors, logistics coordinators, and clients. For the purposes of the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018, the data controller is Swaylo Logistics & Operations Ltd, registered at Veloce Logistics Hub, 42 Peloton Way, Leeds, West Yorkshire, LS1 2TW, United Kingdom.

2. Information We Collect

We may collect, process, and store the following categories of data:

• Direct Inquiries: Name, professional team affiliation, role, email address, telephone contact number, and race calendar specifications provided when you fill out our contact consultation forms.
• Technical & Navigation Data: Device IP addresses, browser engine versions, referring URLs, screen resolution metrics, and pages visited, collected through standard server access logs.
• Cookie & Consent Preferences: Records of consent states selected in our cookie banner via client-side storage keys.

3. Legal Basis for Processing

We process personal information under the following legal frameworks:

• Contract Performance: Processing required to prepare logistics proposals, fleet equipment leases, or operational caravan services requested by you.
• Legitimate Interests: Improving technical website functionality, debugging network bottlenecks, and securing our digital communications against fraud.
• Consent: Where you have granted explicit consent for optional analytics or inquiry follow-ups. You may revoke consent at any time.

4. Information Use & Retention

Data submitted via our website is utilized exclusively to respond to client operational queries, deliver service proposals, and schedule race transport consultations. We never sell, rent, or monetize your contact details to third-party advertisers or sports marketing syndicates.

Inquiry records are retained for a maximum of 24 months from the date of last communication, after which they are securely purged from our operational inquiry archives, unless prolonged retention is required by statutory tax or accounting rules.

5. Sub-processors and Third Parties

We do not transfer personal information to external brokers. Limited data may be accessible to secure infrastructure service providers (e.g., enterprise email server hosts and secure data center facilities) strictly under binding Data Processing Agreements conforming to European privacy standards.

6. Your Statutory Rights (GDPR & CCPA/CPRA)

Depending on your geographic jurisdiction, you have specific legal rights regarding your personal data:

• Right of Access: You may request an export copy of all personal data held about you.
• Right to Rectification: You may demand immediate correction of inaccurate or incomplete records.
• Right to Erasure ("Right to be Forgotten"): You may request that we delete your information where retention is no longer necessary.
• Right to Restrict or Object: You may object to data processing based on legitimate interest grounds.
• Right to Data Portability: You may request structured, machine-readable copies of provided records.

To exercise any of these rights, please contact our designated Data Protection Officer at [email protected]. We will fulfill verified requests within thirty (30) calendar days.

7. Information Security

We implement rigorous technical and administrative safeguards including 256-bit TLS encryption in transit, strict access key management, and isolated storage perimeters to protect your personal details from unauthorized access, alteration, or interception.